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This document details about the step-by-step process in
archiving the IDocs. Archiving is the process of offloading “Out-of-date”
data onto a file at the operating system. The following are the two important
reasons for archiving:
Scenario: In this
scenario, let us archive the IDocs created before Jan 1st 1995.
Let us view at the IDocs created on or before 31st
Dec 1994. Go to transaction WE05 and provided necessary details:
Press Execute. Following are the IDocs available in the given
You can observe that all the above IDocs are in error state.
The IDocs in error state cannot be archived. However, we would leave this part
to the end of the document and proceed further.
Initial settings to archive IDocs:
(Maintaining Logical path and Physical path)
Go to Transaction FILE
Click on New Entries.
assign physical path: Select the Z logical path created above and now
double-click on the assignment of
physical paths on the left side of the screen.
Click on New Entries and enter the following data
Leave the file name as shown above.
Maintaining File Names: Now click on “Logical
file name definition” and click on new entries. Provide the details as shown
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